What Is On-Site Event Captioning?

On-site event captioning offers immediate speech-to-text translation for the deaf and those with hearing loss. Your words can be instantly projected on a screen in real-time using on-site event captioning services from Caption Pros.

Who Uses On-Site Event Captioning?

On-site event captioning benefits everyone. According to the Hearing Loss Association of America, 48 million people in the U.S. are affected by hearing loss. Captioning services provided by Caption Pros provides communication access for all.

On-site event captioning helps more people than just those with hearing loss. Have you ever turned to someone at a conference and said, “What did they just say?” Live on-site event captioning gives your attendees a second chance to read what has just been said on a screen or projector. Individuals for whom English is not their primary language also benefit from real-time captions at your event. It can help improve comprehension and reduce the anxiety an individual may experience if English is not their first language. Providing a service to your attendees that is inclusive not only creates an accessible event but it promotes a positive atmosphere and a greater level of respect for your brand.

Where Is On-Site Event Captioning Done?

From large medical and technology conferences to public hearings, government meetings and every type of conference in between, on-site event captioning is used to provide accessibility to those with hearing loss or other barriers. We are experts in technology and medical conferences and are fully prepared to caption these types of events. We attend rehearsals and provide assistance to your audiovisual team. Caption Pros can also serve as a technical liaison for large events with concurrent rooms. We have the technology and expertise to handle events of any size.

Caption pros has provided on-site event captioning for:

How Is On-Site Event Captioning Done?

Caption Pros has a team of highly trained and certified real-time captioners with the on-site event captioning experience you need for your event. Our captioners watch and listen to your event on-site and accurately type every spoken word using a stenographic keyboard. The captioner’s computer translates the steno into English text, formatted as captions. Those captions are projected to the conference room screen. The captions can be read in real-time by anyone in attendance at the event. If you have a long event, our team can seamlessly change captioners mid-event to ensure accurate, top-quality captions for your entire event.

We offer same-day delivery of fully edited transcripts. When time is of the essence, we use real-time editors during your live event to ensure the transcript is finalized upon conclusion of the event. While the industry standard is to provide roughly edited files within 24 hours, we provide a fully edited transcript delivered the same day as your event, if requested.

On-Site Event Captioning Ensures ADA Compliance

The Americans with Disabilities Act (ADA) was signed into law on July 26, 1990, by President George H.W. Bush. The ADA is one of America’s most comprehensive pieces of civil rights legislation that prohibits discrimination and guarantees that people with disabilities have the same opportunities as everyone else to participate in the mainstream of American life. The ADA is an equal-opportunity law for people with disabilities.

The U.S. Department of Justice considers captioning a reasonable accommodation under the Americans with Disabilities Act of 1990. Be sure that your live event is compliant with the ADA regulations.

Still Have Questions?

Visit our FAQ page for a list of frequently asked questions or feel free to drop us a line through our contact form and we will get back to you as soon as possible.